In this lesson, we are going to learn how to organize emails in Microsoft Outlook using folders, categories, the Focused Inbox, archiving, and cleanup tools. You will discover how to create, rename, move, and delete folders, as well as apply color-coded categories to messages to make your inbox easier to navigate. We’ll also cover how to remove or change categories and how to take advantage of the Focused Inbox feature to automatically sort important and less important emails.
You’ll learn how to manage older messages by archiving or deleting them, including how to set up automatic archiving and use the Cleanup Tool to remove redundant conversation messages. We’ll walk through using the Archive icon, setting archive preferences, and explain how Cleanup helps keep your folders from getting overloaded with repeated email content. Understanding these tools can help you maintain a tidy and efficient inbox.
Finally, we’ll look at how to create rules that automatically move or delete emails based on conditions like sender or subject. You’ll also learn how to flag emails as tasks to stay on top of important replies and manage follow-ups. These skills will help you keep your Outlook inbox organized and make it easier to focus on what matters most.