In this lesson, we are going to learn how to manage email tasks in Microsoft Outlook, including sending and receiving emails manually, setting up automatic send/receive intervals, and creating email signatures. You’ll discover the three different ways to manually send and receive emails, such as using the Quick Access Toolbar, the Send/Receive tab, or pressing F9.
We’ll also explore how to adjust the default 30-minute automatic send/receive interval to suit your preferences, especially for faster email response times. This lesson includes how to add a professional email signature with text formatting and images, and how to set default signatures for new messages and replies.
Additionally, you’ll learn how to set up automatic out of office replies for both internal and external email contacts using the desktop version of Outlook. The lesson walks you through enabling the auto-reply feature, setting a time range, and customizing messages for colleagues and clients.
You’ll also find out how to use rules to send specific replies to different people. Finally, we’ll cover how to print important email messages directly from Outlook using the File tab and Print pane. These features help improve communication, maintain professionalism, and ensure your inbox is well managed.